BOBI Awards – Terms and Conditions of Entry
Last updated: November 2025
1. Permissions and approvals
1.1. By submitting an entry to the BOBI Awards, you confirm that you have obtained the necessary internal (e.g. management) and/or external (e.g. client) approvals required by your organisation or client. It is your responsibility to determine what permissions or approvals are required.
2. Consent for the use of personal data
2.1. As part of the BOBI entry process, the BHBIA will collect and use the name and company name of all entrants for publicity and administrative purposes connected with the BOBI Awards. These details may appear in BHBIA's printed and electronic materials, including its websites, newsletters, social media channels, and industry press.
2.2. In addition, the person submitting the entry will be asked to confirm, on behalf of all named entrants or team members, consent for the use of photographs, video and audio recordings for publicity and archival purposes connected with the BOBI Awards. By providing consent, they confirm that all named entrants are happy for the BHBIA to:
- Capture and use, for all named entrants, their image and/or voice in photographs, video or audio recordings taken at BOBI-related events or created for promotional purposes
- Store and use selected photographs, videos or recordings for long-term preservation in the BHBIA archives, which may be used in future publications, broadcasts, displays or exhibitions
2.3. If an entrant does not wish to be photographed, filmed or recorded, they can notify the BHBIA at the time of any BOBI-related event. In such cases, their name and company name may still be published, but identifiable images or recordings will not be used.
2.4. For details on how the BHBIA processes and protects personal data, please refer to the BHBIA Privacy Notice.
3. General terms and conditions
3.1. Entry is free and open to all, although priority will be given to BHBIA members where places are limited.
3.2. The organisers reserve the right to disqualify entries that do not meet the stated stipulations or are not in the format cited on the website for the category entered.
3.3. The organisers reserve the right to withdraw any award category at any time.
3.4. The press may attend any BOBI event, but no one will be quoted without permission.
3.5. All final decisions regarding eligibility, judging and awards rest with the BHBIA.
4. Real-life submissions
4.1. A piece of work can only be entered in one category per year.
4.2. Entries must demonstrate at least one of the following:
- A project with an element conducted for the UK market
- A project that has made an impact on UK healthcare or business performance
- A project that was led and majority-delivered by UK-based teams, regardless of the markets in scope
4.3. Work must have been completed in the last three years (up to 31 December of the year that entries open).
4.4. You may submit work that has been entered for previous BOBI Awards if new supporting evidence has become available.
4.5. You may base your entry on a programme or project you have already submitted, or plan to submit, as a proposed session for the BHBIA Annual Conference.
4.6. The judges reserve the right to consider and potentially judge your entry in a different category if deemed appropriate.
4.7. You may enter a category that your organisation is sponsoring. Judges are selected to avoid any conflict of interest.
4.8. While it may be necessary to name companies, therapy areas and/or products to describe your work, you must not use organisational branding or a branded template to help ensure the impartiality of the judging process.
4.9. There is no limit to the number of entries any individual or company may submit. However, the organisers reserve the right to limit the number of finalists from the same organisation if multiple high-quality entries are received in a single category.
4.10. If final approvals are still pending at the entry deadline, you may submit provisionally and withdraw within two business days if approval is not obtained. Please notify us of any withdrawals by e-mailing admin@bhbia.org.uk. Unless we receive specific notification, all entries will proceed to the judging process.
4.11. Aside from the option to withdraw it, you cannot make any changes to your entry once it has been submitted.
5. Task-based challenges
5.1. Entering Analyst Team of the Year, Fieldwork Team of the Year or the Compliance Challenge** is initially an expression of intention to participate. You will receive details of the task at the start of the competition period and will then be invited to submit your response.
5.2. You must ensure that your submission is completely anonymous and does not identify individual participants, company names, clients or any other identifiers. This helps to ensure the impartiality of the judging process.
5.3. Each member organisation* may submit only one team per task-based challenge category per year; multiple team entries under the same organisation are not permitted. However, individuals from that organisation may also participate in mixed teams.
6. Best Newcomer
6.1. Entrants must have been working in roles involving business intelligence, analytics, market research or fieldwork for no longer than three years as of 31 December of the year before the competition day. Non-healthcare BI roles count towards this three-year limit. Entrants must also have no more than five years’ total experience in healthcare.
6.2. There are a maximum of two places per member organisation*, subject to availability. If two people from the same organisation enter, only the first applicant will initially be allocated a place (subject to eligibility and other criteria). The second person will be added to the waiting list in case another place becomes available.
6.3. Entrants’ managers may wish to discuss how best to handle multiple applications if only one place is available. For example, priority could be given to any entrant close to the three-year limit who will not have another opportunity to participate in future years.
6.4. If an entrant withdraws, their company does not automatically have the right to send a substitute, though this may be offered at the organiser’s discretion.
6.5. Should a space become available due to an entrant withdrawing, the organisers will allocate the space to someone on the waiting list, taking into account when applications were received and which companies already have confirmed entrants.
*A Member organisation is a corporate member, an affiliate member or a corporate certified non-member of the BHBIA. If a company holds multiple BHBIA memberships (e.g. as both a corporate member and one or more affiliates), each will be counted as a separate organisation for the purposes of BOBI entry eligibility.
** The Compliance Challenge usually takes place in alternate years.